Job Description
Job Description and Duties
The Analyst I- General Services will be directed by the General Services Administrator I in General Services at the Department of State Hospitals – Atascadero (ASH). The incumbent will be responsible for the following duties but not limited to:
- Coordinate Procurement of Goods, Equipment, and Services.
- Research and interpret procurement methods, assisting administration with the planning process to purchase goods and equipment meeting all federal and state statutes, along with Department of General Services policies and procedures.
- Provide consultation and recommendations to department heads, designees, regarding actual and potential procurement related problems, advising appropriate action for problem resolution based on the State Contracting Manuals and other governing agency materials.
- Generate and amend purchase orders (PO), purchase estimates, interagency purchase orders, sub-purchase orders and printing requisitions to procure goods necessary for DSH- Atascadero operations.
- Oversee the Functioning of Communications Department.
- Contract Evaluation, Planning, Consultation, Analysis, and Development.
- Prepare contract documentation including, but not limited to, Invitation for Bids, Scope of Work, licenses, insurance certifications, reference letters, and Certified Small Business and Disabled Veteran Business Enterprise Participation Goals Documentation for adherence to regulations.
- Evaluate and determine validity of all bidding and supporting documentation submitted by vendors.
- Assist the Department in Other Areas, including Technical Assistance, Training and Reporting Requirements.
Eligibility: To be considered for this career opportunity, applicants must have eligibility by way of one of the following: reachable on a certification list, have transfer eligibility, or have reinstatement eligibility.
It is your responsibility to ensure that you meet the minimum qualifications specified in the examination bulletin/classification specifications.
If you do not have eligibility, you must take the exam. The examination is a separate process from applying for this vacancy. Click here to take the Analyst I Examination
Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey
You will find additional information about the job in the .
Working Conditions
This position is limited term (12 months); it may be extended or canceled at any time.
This position requires you to work within the Secured Treatment Area (STA).
Special Requirements
- The position(s) require(s) a Background Investigation be cleared prior to being hired.
- The position(s) require(s) Medical Clearance prior to being hired.
Statement of Qualifications (SOQ) Requirements
- No more than two (2) pages
- Arial, 12-point font
- Pages numbered, middle bottom
- Include each numbered prompt followed by your response. Provide a relevant and complete answer to each prompt.
Important:
- Resumes, letters, or other materials will not be accepted in place of the SOQ.
- Applicants who do not submit an SOQ will not be considered for this position.
- Failure to follow these instructions may result in disqualification.
Please address the following prompts for your SOQ:
- Describe your experience purchasing products and services for a previous employer.
- List your customer services skills related to phone etiquette and your experience answering business phones.
- Describe a project you led that required coordination among various teams. Detail how you used both creative and analytical methods to tackle any challenges that arose.
Benefits
There are many benefits to joining our team! The State of California offers a generous benefits package, including but not limited to:
- Medical Benefits (health, dental, and vision)
- Work life balance (some positions qualify for flexible work hours and schedules, and a minimum of 10 days of paid leave annually – specific accrual rates can be found here )
- Paid Holidays and leave (family medical leave, military leave, etc.)
- Defined benefit retirement program with CalPERS
- Savings Plus Program (401(k), 457)
- School loan forgiveness under federal Public Service Loan Forgiveness
- Commute Program
- Employee Wellness Program (discounts to health clubs)
- Employee Assistance Program
- Medical/Dependent Care Reimbursement Accounts
- ScholarShare (college savings account)
- On-the-job training and professional development
- Most positions qualify for annual raises until you reach the maximum salary for that position, subject to meeting performance standards
Additional benefit information can be found on the CalHR website and the CalPERS website.
These webpages are intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base, and length of appointment. Additional Information
Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.
- Applications postmarked on the final filing date will be accepted.
- Scanned, copied, or faxed applications will not be accepted.
- Applications will be screened and only the most competitive will be offered an interview.
- Any limited-term appointments may transition in to a permanent appointment.
- Selected candidates will be required to submit to a criminal history review utilizing Live Scan fingerprinting.
- This position requires candidates to pass a Medical Evaluation. You will be required to submit to a Medical Evaluation and receive clearance prior to being hired.
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at
All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications - A Statement of Qualifications (SOQ) is required and must be submitted with your application to be considered for this position. Applications submitted without an attached SOQ will not be considered. See the Special Requirements section for any additional information relevant to the SOQ requirement.
- Other - Candidates who believe they meet the Minimum Qualifications (MQs) based on a pattern of education, as outlined in the classification description (specifications), must submit a copy of their unofficial college transcripts showing how many units completed with their application (STD. 678). Higher degrees cannot be accepted as proof of a lower degree.
- Transcripts must include candidate's name, the name of the school, and the date the degree was conferred, if applicable, in order to be considered for this position.
- Foreign transcripts must include verification for US equivalency from an independent company.
- Please ensure that the birthdate and social security number are redacted from the transcripts.
- If you are not using education to meet the MQs, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).
- Other - If using State Civil Service Out of Class (OOC) experience to meet minimum qualifications, candidates must provide a copy of the approved OOC Completion Memorandum certifying their OOC experience. Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification. If you are not basing your eligibility on OOC experience, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).
Job Tags
Permanent employment, Full time, Contract work, Flexible hours